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This step-by-step Numbers Gantt chart tutorial explains how to make professional Gantt charts inside the popular spreadsheet app for Mac.
Professionals who need to create a Gantt chart in Apple's Numbers can do so using the tool’s Bar Chart feature and some manual formatting. However, since the software lacks a built-in Gantt feature and its templates are primarily designed for summarizing data such as home budgets, checklists and invoices, it may limit one's ability to generate more accurate, easy-to-follow visuals for purposes such as presentations to clients and managers.
If you need to create impressive Gantt charts that can be easily customized and updated, using a web-based Gantt chart maker such as Office Timeline's may prove more efficient. The tool lets you quickly build your visual online and download it as a native PowerPoint slide to include in presentations. On this page, I will explain how to make a Gantt chart both manually in Numbers and automatically with Office Timeline Online. To learn how to make a timeline in Numbers for Mac, please see our timeline tutorial here.
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How to make a Gantt chart in Numbers
1. List your project data in a table
- Open Numbers and select the Charting Basics category under the Basic section of the Template Gallery.Click on the “+” tab on the far-left side of the Charting Basics ribbon to create a new sheet.
- In the newly added sheet, there will be a default table where you can input your data. Enter the key phases of your project (called project tasks) in the first column of the table as in the image below. Since the task descriptions will be displayed on the vertical axis of your chart, it’s recommended that you keep them as short as possible to ensure they'll be clearly visible.
- In the second column, add the start week for each of the project phases, using the first task (which will start in week 1) as the reference point for the rest of the tasks. This will help outline the span of the horizontal axis when you start building your graphic. I have included a second table in the image below to better illustrate how I calculated the start time series for my chart.
- Use the next column to list each task's duration (number of weeks required to complete that task). In the second table below, you can see my calculations for the duration series.
2. Create a basic graphic setting it up as a 2D Stacked Bar Chart
- Select all the data in your table and then go to Insert → Chart on the Numbers ribbon.
- Select 2D Stacked Bar from the menu that appears.Numbers will automatically generate a simple stacked bar chart that looks like the one below:
3. Format your graphic to turn it into a Gantt
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Now that your basic stacked bar graphic is created, you will need to make a few edits to turn it into a Gantt. The main thing to change is to make the blue bars transparent so that only the green ones remain visible. The latter will represent your tasks. To do this:
- Click on any of the blue bars. This will select the whole series.
- Select the Style tab from the Format pane on the right side of your sheet.
- Click on the color indicator next to Fill and select No Fill.The resulting Gantt chart should look like this:
4. Customize your Gantt chart
At this point, your Gantt is ready for a few customizations if you want to make it look more unique.
- Customizing your task barsi.To change the color of all your tasks simultaneously, select any of them, go to the Style tab in the Format pane and click on Fill, where you can choose whichever color you prefer. In my example, I picked a dark purple.ii.If you want to color the chart bars individually, you need to redistribute your tasks into different categories. To do so, first add several columns after “Duration”, as in the following image. Each of these will generate a distinct hue that you can later customize from the Style tab (as shown earlier). Then, cut the duration value of the task you intend to recolor and paste it in whichever of the newly added columns, keeping the same row. You can see how I set up the new colors for my graphic below:
Note: The tasks that have their duration values in the same column are seen as a single category and customized simultaneously, while those with the duration values placed in different columns will be considered as distinct series, and you'll be able to recolor them individually.iii.While in the Style section, you can also choose to apply various styles and effects to your tasks, such as strokes and shadows, but I recommend keeping these to a minimum so your chart remains legible. For instance, I added only a straight black outline to the bars using the Stroke feature. Since I kept a multicolored graphic, I selected all my bars first (Shift + Click) to make sure the Stroke effect is applied collectively.iv.If you want to display each task’s corresponding duration on the chart, select all of the bars and go to Value Labels within the Series tab. Click on the arrow on the left and select 'Same as Source Data'. - Customizing the chart areaTo personalize your graphic even further, you can make some changes to the chart area using the Format pane's Chart tab. Before getting started, first make sure your graphic is selected.i.Add borders and titles: Check the box for Border and Title under Chart Options. In my example, I also unchecked the box for Legend, as I found it to be redundant for my Gantt.ii.Customize fonts: You can change the font type and size for the entire graphic under Chart Font, as shown in the picture below. In my example, I changed the font to Helvetica and I increased its size.
Note: To customize the chart title or the task descriptions separately, simply double-click on the desired element and make whatever changes you want from the small pane that pops up.iii.Adjust the space between the chart bars: Under the Gaps section of the Chart tab, use the up-down controls to increase or decrease the space between your tasks. I increased the gap percentage to 80% for my chart (see image below).iv.Apply a background to the graphic: Under Background & Border Style, click on the arrow next to No Background Fill and select Color Fill from the drop-down menu to get access to a color palette. In my example, I used a light shade of grey called Mercury for the background.v.Finally, to make it easier to see the relative distance between tasks, I've added more vertical gridlines. To do the same, select the Axis tab of the Format pane, go to Minor Gridlines and click on the type of gridline you want to add. I chose the second type, with a size of 0,5 points.After completing all the steps above, trying out several font sizes and styles, and increasing the width of the chart area, my final Gantt chart in Numbers looks like this:
Download Gantt chart template for Numbers
How to make a Gantt chart online automatically
Manually building a Gantt chart in Numbers is possible, but the tool’s limited customization options (for example, not being able to color tasks individually) can make it difficult to create more professional visuals and update them for recurring business or project communications.
Professionals who want to build Gantt charts more easily and apply more refined custom changes to their visuals can do so using Office Timeline Online . The browser-based tool lets you automatically create an eye-catching graphic, update it quickly as plans change, and download it as a .pptx file or .png image. To get started, access the free app here and follow the steps below.
1. Enter your project's data in Office Timeline Online
- From the New tab in Office Timeline Online, click on Timeline from scratch or choose one of the templates provided to start building your Gantt chart. To save time, you can also import an existing schedule from Excel. In my example, I chose to make a new Gantt chart from scratch.After clicking the Timeline from scratch button, you will be taken to the Data View, which allows you to enter and edit data.
- In the Data View, list your task descriptions and dates - Office Timeline will instantly generate your graphic and show you a live preview of it on the right. You can also make a few quick styling choices here in the Data tab, such as choosing the shape and color for each task. Once ready, select the Timeline tab on the Office Timeline Online ribbon or click the thumbnail image on the top right to go to the Timeline View, where you can see your Gantt chart in full size and customize it further.
2. Easily customize and update your Gantt chart
- Once created, your Gantt chart can be easily personalized or updated automatically with Office Timeline Online. You can change any color, font, shape or position from the Timeline view, or even add extras such as Time Elapsed or Task duration. In my finalized Gantt chart below, you can see that I've inserted a few milestones too and added Percent Complete to show more details about my project schedule.
- With a Free account, Office Timeline will automatically save your Gantt chart in the cloud, so you can get back to it at any time and update it effortlessly whenever plans change. You can add or edit data easily from the Data tab, or drag & drop milestones and tasks directly on the graphic to adjust their dates on the fly. When finished, download your Gantt chart as an editable PowerPoint slide for easy sharing or to include in presentations.
See how easy it is to make Gantt charts with Office Timeline Online
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Since its initial release nearly 30 years ago, Microsoft Office has become one of the world’s most popular productivity suites. With programs like Word and Excel for Mac, it’s no wonder that the MS Office suite is a must-download on any computer.
Download game di ppsspp gold. Microsoft Office for Mac 2019 includes the most modern versions of Word, Excel, Powerpoint, Outlook, and OneNote. These apps are all available for download at the Mac App Store. Alternatively, with Office 365 for Mac, you can work online or offline and collaborate with others in real time, which is especially useful for any kind of team work.
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If you’ve been asking yourself questions like “what is Office 365 for Mac” and “how much is Microsoft Office?” — the guide below will help dispel your confusion. Best antivirus client for mac. Besides, do you know how you can download Microsoft Office?
How To Download And Install MS Office For Mac
As mentioned above, Microsoft Office suite and all of its apps — Word, Excel, Powerpoint, Outlook, OneNote, and OneDrive — are now available at the Mac App Store. This makes it easier than ever to get the most current versions of MS Office for Mac (note that you’ll need an Office 365 subscription to use these apps). There is also a Microsoft Office trial available that allows you to use Office 365 free for one month.
To buy Microsoft Office outright, visit office.com. At the Office home page, select Install Office. Then follow the instructions for the installer file that has been downloaded to your computer.
System requirements to download Microsoft Office
Before downloading Office for Mac, make sure you have the fitting system requirements that allow for the best experience with Microsoft apps. For example, Microsoft Office suite always supports the latest three versions of macOS. Currently, it’s 10.14, 10.13, and 10.12.
As new versions of macOS are released, Microsoft shifts its support to the newest ones. Filezilla pro mac free download. While your Office apps might still work on older unsupported versions of macOS, you won’t be able to get security or feature updates.
To run Microsoft Office at the moment, you’ll need macOS 10.12 (Sierra), 4 GB RAM and 10 GB of available disk space.
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The difference between Office 2019 and Office 365 for Mac
You can still buy Microsoft Office without getting into a subscription. The downside is not getting continuous feature updates, which will in turn be bundled altogether in the following year’s release.
Office 365, on the other hand, is based purely on a subscription model and powered by Microsoft’s cloud service. It frequently receives updates and provides full access to the whole suite of services.
How much is Microsoft Office?
As MS Office for Mac is available in two versions — a one-time payment and subscription — there are two prices. If you want to buy a license for Office Home and Student 2019 for Mac, which includes Word, Excel, PowerPoint, and OneNote, it will cost you $149.99. If you’d like to use Microsoft Office Outlook, you’ll need to purchase the Office Home and Business 2019 for Mac at $249.99.
Starcraft 2 patch download stuck. For the subscription model, Microsoft Office 365 for Mac, you pay a month-by-month or yearly fee. And as new versions are introduced, you automatically get them as part of your subscription. Office 365 for Home costs $99.99 a year or $9.99 a month.
What about MS Office vs. iWork
Apple’s free iWork has a great price advantage over the MS Office suite, but is it better than all the Microsoft’s popular productivity apps?
iWork includes Keynote, Pages, and Numbers, but is generally best suited for smaller businesses or home use. Additionally, if you already use Microsoft Office extensively at home or work, being able to switch between Macs and PCs gives Microsoft Office Suite a big plus.
Microsoft Office is known for having a slight edge for ease-of-use and is packed with more features. The latest version of the suite also looks brand new compared to iWork’s currently outdated version. As Microsoft Office continues to learn the macOS, it continues to grow.
MS Office Touch Bar features
Trackpad and Touch Bar, unique to MacBooks, have made great new features available on Office for Mac.
In Microsoft Word for Mac, you can use the Touch Bar to insert hyperlinks, comments, or photos right in the text editor. It’s especially great when you’re working in Word Focus Mode without access to the controls on the screen.
In Excel for Mac, using the equal sign on your keyboard will launch most recently used commands on the Touch Bar. Then you can select a range of commands or perform specific actions.
In Microsoft Office Outlook, Touch Bar makes recent files appear when you’re composing an email. From here, you can attach relevant files with a single tap. In Outlook’s Today view, you can use the Touch Bar to get a quick look at your daily calendar events or launch a Skype call.
During slideshow presentations in Powerpoint, you can use the Touch Bar to view specific controls. The function integrates slide thumbnails and includes a timer to make moving through your presentation on time a snap.
Great Substitutes For MS Project, Visio, And Publisher
If you’ve used MS Office tools on Windows before, you may have noticed that some of them aren’t available on Mac, specifically Microsoft Project, Visio, and Publisher.
The good news is you can easily substitute lacking MS Office apps with Setapp.
Take care of your publishing needs
With Microsoft Publisher for Mac currently unavailable, you need an app that is easy to use but, at the same time, delivers professional results when you’re looking to put together greeting cards or self-publish a magazine. Enter Swift Publisher.
Swift Publisher has a robust set of design tools that allow you to apply gradients, draw freehand shapes, and control different aspects of your design layout at once. The app also features an extensive graphic library with over 2,000 pieces of clip art and 100 image masks.
Make publishing easy with Swift Publisher’s support for exports to a variety of digital formats, including social media. You’ll find that quickly Microsoft Publisher for Mac will become a thing of the past.
The best alternative to Microsoft Visio
With the need to create flowcharts, diagrams, and organizational tables for your projects, you may miss Microsoft Visio. Fear not. You can easily brainstorm and create long-term plans with iThoughtsX instead. Even better, you’ll never lose important information with its built-in cloud integration.
iThoughtsX lets you visualize an idea, track to-dos along with deadlines, and check on the team's progress. You don’t have to interrupt your workflow at all, as this app supports multiple file formats that can store your ideas in .rtf, .txt, Microsoft Word (.docx), .csv, MindGenius (.mgmx), MindNode (.mindnode), .opml, and more.
Plan projects with Merlin Project Express
Merlin Project Express will help you plan both home and professional projects. It’s a great solution for managing budgets and resources available for any endeavour.
Just like Microsoft Project for Mac, Merlin Project Express lets you create tasks, manage dependencies, and track progress with ease. You can also come up with project templates to streamline your workflow, set daily goals, and visualize the timeline. Consolidate all information in one place with project info at hand by attaching emails, images, costs, and notes.
Best of all, three substitute apps: Swift Publisher, iThoughtsX, and Merlin Project Express are available on Setapp, a platform of more than 150 Mac apps and utilities that you can use at home and work to improve all aspects of interacting with your Mac. Get yourself a perfect complement to your Microsoft Office suite purchase and try Setapp free for seven days. Working smart doesn’t have to feel like a trade-off.
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